Food Safety Documentation Templates

Documenting processes, sanitation verification activities, receiving procedures and allergen labeling are integral to producing safe food and in many instances, are required by state and federal laws. Proper documentation practices is a tool that helps prove your food manufacturing operation is consistently producing food as intended.

Sample Sanitation Standard Operating Procedure (SSOP) template

This Word document can be customized to sit your operation's needs. 

The template also includes information on when to revise the SSOP and documentation practices.

Download: Sample SSOP Document

Employee Health and Hygiene Policy

• Information that is in (parenthesis), bolded, and/or italicized, indicates areas for your operation to enter information unique to your facility. 

Other Food Processing Logs

These Word document templates can be customized to fit your operation's needs. Click on the red 'Log Title.docx' below to download the Microsoft Word Document to your computer.

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Track and document incoming raw materials and ingredients, including receiving temperatures, date codes, lot codes or traceability lot codes.

Receiving-Log.docx

Track refrigerator or freezer temperatures throughout your facility.

Refrigerator or Freezer Temperature Log

Document your production schedule. What products did you make across a particular day, including documentation for handling allergens and allergen clean breaks

Production Scheduling Log

Track product names, sizes, label accuracy, and corrective actions for the 'Top 9' allergens in the United States. Log also includes a comprehensive, facility allergen list.

Allergen-Label-Check-Log.docx

Track your daily thermometer accuracy checks. Template could be edited to check other accuracy check parameters, such as pH.

Thermometer-Check-Log.docx

Track your annual thermometer calibration requirements, including documentation for calibration and replacement, calibration results, and corrective actions.

Thermometer-Calibration-Log.docx

Track your employee training activities.

Training-Attendance-Documentation.docx

Broken Glass Protocol

Be prepared if your raw materials and ingredients are shipped to you in glass containers or if you package your final product in this material.

Broken Glass Protocol

Document broken glass events and corrective actions to ensure a safe processing environment.

Broken Glass Event Log

Track training completed by your employees. Log includes instructor information, date, time and the training activity's purpose as well as employee signatures and position.

Spanish Food Safety Logs & Templates

Spanish Training Attendance Documentation.docx

Track training completed by your employees. Log includes instructor information, date, time and the training activity's purpose as well as employee signatures and position.

“This work was supported by the intramural research program of the U.S. Department of Agriculture, National Institute of Food and Agriculture, Food Safety Outreach Program 1030908. The findings and conclusions in this preliminary webpage have not been formally disseminated by the U. S. Department of Agriculture and should not be construed to represent any agency determination or policy.”